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Communicating Using Technology
Vol. 1 Issue 16 September 24, 2002
Published and Copyright by Dave Paradi
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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Vol 1 Issue 16 September 24, 2002
1. Finding e-mails
2. Adobe Acrobat compatibility tip
3. Useful Resource - Problems with Presentation Display
1. Finding e-mails
Most of you have get more e-mails than I do, and One of
the frustration we all have is that when we have a large
number of e-mails in a folder, it gets hard to find the
one we are looking for. Fortunately, most e-mail
programs have an advanced find feature that can find e-
mails that contain certain keywords in the subject or
text. For example, in Microsoft Outlook, there is an
Advanced Find tools that allows you to specify what
fields you want to search, which folders and what
keywords you want to locate. The tool then finds all e-
mails meeting your criteria in a list that you can then
click on to expand any e-mail. You can use criteria on
fields such as date sent, who sent it, the subject or
the text of the e-mail. This allows you to find a
required e-mail quickly and simply.
2. Adobe Acrobat compatibility tip
If you are distributing documents in Adobe Acrobat PDF
format, let me share an experience I had recently. When
I released some of my recent free checklist products on
the web site, I had people respond that when they tried
to view the page it gave them an error about font
encoding. After some investigation, I found out that
they were still using Acrobat Reader version 3. In
Acrobat version 4 they changed the font encoding
mechanisms for some fonts, and version 3 cannot read the
file properly. I have now changed all of my Adobe PDF
files to be compatible with version 3 so that this does
not happen again. To change the compatibility level
when converting documents from Microsoft Word, go to the
Acrobat menu in Word and select Change Conversion
Settings. Then click on the Edit Conversion Settings
button and it will allow you to set the file to be
compatible with version 3. This will help ensure that
your Adobe PDF documents can be read by people who are
using any Acrobat Reader version 3 or above.
3. Useful Resource - Presentation Display Problems
Have you ever had an experience where you have all your
presentation equipment set up and for some reason you
get no display on the screen or the image you see is of
poor quality? This must be one of the areas I get asked
about most often. So what I have done is write two
articles on the web site that cover this area. One is
on the six most common problems that cause no image to
be displayed (the top six are: laptop display toggle
incorrect, loose cables, projector input source
incorrect, power not on to projector, projector in
standby mode and projector cover loose). The other
article is on the five most common problems that cause
poor displays (the top five are: resolution mismatch
between computer and data projector, laptop not able to
dual display, poor room lighting, weak projector bulb
and poor slide color choice). For more details on these
problems and how to fix them, read these two articles in
the Free Articles section of the web site at:
http://www.communicateusingtechnology.com.
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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