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Communicating Using Technology
Vol. 1 Issue 15 September 10, 2002
Published and Copyright by Dave Paradi
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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Vol 1 Issue 15 September 10, 2002
1. Keeping E-mails organized
2. Adjust brightness of pictures for data projectors
3. Useful Resource - CD training product
1. Keeping E-mails organized
Have you ever tried to find all the e-mails on a
particular project or from a key client. You search
through your Inbox and it seems impossible. One way to
make it easier to find e-mails on a certain topic is to
organize your e-mails in folders. This is almost
identical to how we organize files on our hard drive
into folders. Simply create a folder for each project,
client, location or whatever logical organization works
for your situation. When you have finished reading an
e-mail or responding to it, simply move it to the
appropriate folder. You can also move e-mails that you
have sent to the folder so you have a record of your
replies as well. You can even set up sub-folders under
a folder for clearer organization (I have a folder
called Clients and then a sub-folder underneath for each
client). When your e-mail program displays these
folders, you can use the collapse/expand box to show all
the sub-folders or hide them all.
2. Adjust brightness of pictures for data projectors
If you include pictures in your presentations slides and
they will be shown using a data projector, remember to
check how the picture looks through the data projector.
Depending on the room lighting and the brightness of the
bulb, I have found many pictures appear much darker when
displayed through a data projector than what they look
like on the computer screen. You may need to adjust the
brightness of the picture to make it look good when
displayed. To do this in PowerPoint, right click the
picture and select Format Picture on the pop-up menu.
Then select the Picture tab. In the Image Control
section, increase the Brightness setting to above 50%
(the default). You won't need to increase it very much
or it will start to wash out the details shown in the
picture. I usually find a setting of 55-65% to be
sufficient.
3. Useful Resource - CD Training Product
Have you been wondering if your presentation slides are
as effective as they could be? Wonder no more. Last
month I launched my first CD product - the Build &
Deliver Effective Presentation Slides CD Training
Product. This is a PowerPoint presentation with my
voice narrating the learning - it is like being at one
of my presentations except you get to review the
material whenever you want. The beauty is that you get
to hear what I am talking about and see it demonstrated
on the screen. This is a great product for anyone
planning a conference to send to their speakers as a
pre-conference speakers gift, instead of another plaque
or travel bag after the presentation. It is also a good
way for those of you who are a manager, supervisor,
salesperson, professional or someone who supports these
people to increase the impact that your message has on
your audience. If this sounds good, click over to the
web site Learning Tools page to check it out and place
your order:
http://www.communicateusingtechnology.com/products_home_page.htm
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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