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Communicating Using Technology
Vol. 2 Issue 18 September 2, 2003
Published and Copyright by Dave Paradi
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In this issue:
Vol 2 Issue 18 September 2, 2003
1. Keeping Your Computer Safe - Spam
2. New version of Adobe Acrobat
3. Useful Resource - HTML Reference Site
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1. Keeping Your Computer Safe - Spam
This time in the ongoing discussion on how to keep your
computer safe, I want to talk about dealing with spam. Spam
is the term used to describe the unsolicited e-mail that we
all receive. Some reports suggest by the end of this year,
there will be more spam e-mails sent per day than legitimate
e-mail! What everyone wants to know is "How do I stop all
this stuff!?!" Well, you can't stop it, you can only manage
it. Some software programs or services promise to stop it,
but when these filters delete messages, they unfortunately
also delete some legitimate e-mails because of the rules they
use. There are two major strategies that I have found most
useful in combating spam. The first is to keep your e-mail
address away from where spammers harvest addresses. If you
participate in newsgroups, never put your e-mail address in
any posting. Also, don't reply to spam messages that you get
because then the spammer knows your e-mail is valid and you
will get even more. Some people have told me that they have
been able to reduce spam by asking to be removed from these
e-mails, but I feel it is safer to not reply. The second
strategy is to use the Rules feature in Outlook or Outlook
Express. This feature allows you to automatically delete e-
mails that meet certain criteria that you can set. I have
found setting criteria based on the e-mail subject or
words/phrases in the body of the e-mail to be most effective.
I have reduced the spam in my Inbox by over 75% by using
rules. With each rule you can set exclusions to the rule so
that e-mails you know are OK but contain a certain word or
phrase will get through. When you set up a set of rules,
make sure you regularly check the deleted folder to see if a
legitimate e-mail got caught by the rules you set up. The
one I always need to check for are the e-mail from Woody's
Office Watch since the word "woody" matches a rule I have set
up to delete e-mails about a certain part of the body. The
last suggestion I have is to make sure you are not
contributing to spam by using the Reply All button too much.
Check the PC Magazine web site (http://www.pcmag.com) or PC
World web site (http://www.pcworld.com) for the latest
articles on spam.
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2. New version of Adobe Acrobat
A few months ago Adobe announced the newest version of their
Acrobat product, version 6. There are now two versions
available, the Standard version and the Professional version.
For most people, the Standard version is all they need, since
the Professional version adds features used only in large
organizations or special situations such as one button
creation from MS Project or Autocad, creating electronic
forms and advanced layering and large document tools. Adobe
has also released a new version of the Acrobat Reader, the
free program that allows anyone to read Adobe Acrobat PDF
files. This new reader integrates the e-book reader
functionality that was formerly available only as an add-in
to Acrobat. My advice is to stay with your current version
of Acrobat until the new year. I always want to see how a
new version works before upgrading. I would still create PDF
documents to the version 3 compatibility level because so
many people never upgrade their Reader software. As I hear
more about how the new version is working in real situations,
I'll pass it on. You can read more about the new versions on
Adobe's web site at:
http://www.adobe.com/acrobat
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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3. Useful Resource - HTML Reference Site
At some point it is likely that you will have to either read
or write some HTML for a web site or web-like document. When
you have to, here is a great site that I use all the time to
figure out how the commands work. It is by W3 schools and it
lists every HTML command, how it works and good examples of
how to use the command. Check it out at:
http://www.w3schools.com/html/html_reference.asp
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