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Communicating Using Technology
Vol. 1 Issue 18 October 22, 2002
Published and Copyright by Dave Paradi
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For more information, articles and resources about how
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Vol 1 Issue 18 October 22, 2002
1. Outlook vs. Outlook Express
2. Selecting the Right Chart on Presentation Slides
3. Useful Resource - Satisfaction Ratings of PC's and Printers
1. Outlook vs. Outlook Express
Many new PC's come with Microsoft's Outlook Express as
the default e-mail program so many people start using it
because it is there and it does the basic e-mail
functions. But when you add Microsoft Office, as many
do, for Word, Excel and PowerPoint, it asks you if you
want to add Outlook. One of the readers of this
newsletter asked me whether they should use Outlook or
Outlook Express. In the article on the web site that I
wrote in response, I suggested four reasons to use
Outlook instead of Outlook Express: 1) Outlook has a
contact database, task list and calendar in addition to
the e-mail functionality, 2) Outlook synchronizes better
with handheld computers, 3) Outlook's e-mail features
are more robust, and 4) Outlook interfaces better with
other applications. If you have Outlook and are
wondering if you should use it instead of Outlook
Express, read through the article on the web site for
more information.
2. Selecting the Right Chart on Presentation Slides
A chart - a graph or table - is a great way to represent
data on a presentation slide. The question becomes what
type of graph should you use to represent the data you
have. If you have time-sequenced data, you should use a
column or line graph for one to three data series and an
area or line graph for four or more data series. For
non-time-sequenced data, a pie graph is good for showing
a single data series related to each other, a bar or
column graph works well for showing a few data series
and a table works well for showing a larger number of
data series. When constructing a graph, make sure that
the colors have high contrast and you use the graph
features such as legends and titles to clearly indicate
the message of the graph. Tables need to be big enough
to be clearly read. Sometimes you will need to break up
a graph or table into smaller elements if it is too
complex. To highlight certain elements of the graph or
table you can use boxes, arrows or building effects.
There is more information on selecting charts for your
presentation slides in an article on the web site.
3. Useful Resource - Satisfaction Ratings
of PC's and Printers
When you are selecting a new piece of computer
equipment, it is important to know what other buyers
have experienced with some of the brands you are
considering. Each year, PC Magazine polls users of
different brands of equipment to see how reliable their
purchases have been and how satisfied they are. I have
relied on this survey many times when purchasing new
computer equipment, including the latest printer I
bought. I found out that the previous printer brand I
owned was at the low end of the scale - no wonder I had
problems with it! This year's survey is online at:
http://www.pcmag.com/article2/0,4149,364585,00.asp
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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