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Communicating Using Technology
Vol. 1 Issue 20 November 19, 2002
Published and Copyright by Dave Paradi
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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Vol 1 Issue 20 November 19, 2002
1. The Cost of Bad PowerPoint - $252 million per day!
2. Sending E-mail in the future
3. Useful Resource - Google Groups
1. The Cost of Bad PowerPoint
Recently I calculated the cost of the time that is
wasted due to bad PowerPoint presentations and I was
stunned to find out it was $252 million each day! How
do I arrive at this figure? The New Yorker magazine
reported a Microsoft estimate of 30 million PowerPoint
presentations made each day. Using some conservative
estimates of the number of people watching each
presentation (4 people, average salary of $35,000/year)
and the percentage of time wasted due to an ineffective
message (25% of the average half-hour presentation) you
arrive at a figure of $252 million per day in wasted
time alone. In a recent article I expanded on this
finding by looking at the four reasons we don't like
most PowerPoint presentations: we can't figure out the
point of the presentation, we can't see what is on the
screen, we can't understand the points and we are
distracted by what is on the screen. This new article
is on the web site and it may be one article that you
want to send to others.
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Special Request
In the December 17th issue of this newsletter, I would
like to feature the best tips of the year as selected by
you, the readers. Please tell me via e-mail the two or
three tips that have helped you the most this year. I
will compile the results and create the Best Tips of the
Year issue. If you want to see past issues, go to the
Newsletter Archives section on our web site at:
www.communicateusingtechnology.com.
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2. Sending E-mail in the future
Sometimes you will want to create an e-mail but not send
it until a later time or date. Microsoft Outlook
contains a feature that allows you to do this. Once you
have written your e-mail message, click on the View menu
and click on the Options menu item. You will see the
Message Options dialog box. One of the options you can
set is "Do not deliver before". By dropping down the
selection box for this option, you can select the date
that you want the message sent. The system will usually
set the time to 5:00pm, but you can change that to any
time you like by editing the value in the option field.
This can be used to send reminder e-mails a day or two
before an event or followup thank you e-mails after a
meeting.
3. Useful Resource - Google Groups
The Google.com web site is my current favorite web
search site, but it also has a great feature that can
come in handy for finding solutions to tricky problems.
Google has purchased the entire history of usenet
discussion group messages and put them online in a
searchable database. These discussion groups are like a
large virtual meeting place of experts and those
interested in many different topics. Each group is
focused on a particular area or topic and the search
engine will find what you want across this vast array of
groups. To access this resource, go to google.com and
click on the Groups tab. You can enter some keywords in
the search field and when you click the Search button,
the system will search through the discussion groups to
find relevant messages. I used this successfully to
solve a nagging problem I had with printing PowerPoint
handouts to Adobe Acrobat 5.0.5. It would always seem
to cut off the header and footer of my handout master.
I found out that Acrobat was not cutting the header and
footer off, it was cropping the page when it showed it
on screen or printed it and by changing the cropping
settings I solved the problem. If you have a problem
you have been struggling with for a while, check to see
if you can find an answer in the Google Groups.
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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