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Communicating Using Technology
Vol. 1 Issue 19 November 5, 2002
Published and Copyright by Dave Paradi
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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Vol 1 Issue 19 November 5, 2002
1. Selecting Fonts for Presentation Slides
2. Backing up E-mail
3. Useful Resource - Useful Travel Info
1. Selecting Fonts for Presentation Slides
Your choice of fonts on your presentation slides can
make a big difference in how easy it is to understand
your message. I suggest you use a serif font (one that
has the extra tails on each character, Times Roman is an
example) for titles because it helps the viewer spend
more time on the title, giving them context for this
area. For body text, I suggest a sans-serif font
(without the extra tails, Arial is an example) because
the viewer reads it quicker and can return their focus
to the speaker. For font size, I suggest 36 to 44 point
fonts for titles, 28 to 32 point fonts for the main body
text, and 24 to 28 point fonts for sub-points. Any font
smaller than 24 point will be very hard for the audience
to read. The best way to add emphasis to text on your
slides is to use the bold effect on the text. Italics
or underline text is tiring to look at for long periods
of time, so use these effects sparingly. For bullet
points, I suggest a filled circle or square so that it
stands out on the slide. You can read more details on
selecting fonts in an article on the web site at
http://www.communicateusingtechnology.com.
2. Backing up E-mail
Backing up your data is a crucial task for every
computer owner (have you backed up your data recently?).
Most of the time, we back up the data files, such as
word processing documents, spreadsheets, databases and
presentations. It is also important to back up your e-
mail data. One of the readers of this e-zine recently
lost all of her e-mail data in a system crash and
realized that while her data files had been backed up,
her e-mail was not backed up. It is important that you
locate the file or files that contain your e-mail data.
In Microsoft Outlook, you need to find a file called
outlook.pst. It may be located in a folder under your
user ID, or in another folder. You can use the Find or
Search function of Windows to search for this file.
Next time you do a backup, make sure this file is
included.
3. Useful Resource - Useful Travel Info
One of the most popular uses of the web these days is
for travel information - from airline tickets, rental
cars and hotel rooms to travel advisories for certain
areas of the world. I cam across a site with some neat
tools at http://www.tyzo.com/tools. This travel web site
has tools such as a listing of public holidays
throughout the world, a list of time zones so you can
check what time it is at your destination, local
electricity requirements in various destinations,
airport web sites (which are very useful when checking
flight delays), an imperial/metric converter and much
more. I think it is a useful site for local knowledge
even if you are not travelling, but communicating with
someone from that area.
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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