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Welcome to all the new subscribers! (Information on how
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Communicating Using Technology
Vol. 3 Issue 11 May 25, 2004
Published and Copyright by Dave Paradi
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In this issue:
1. Fix to PowerPoint Custom Shows bug
2. Customizing toolbars in Office
3. Useful Resource - www.refdesk.com
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e-mail or information to anyone.
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If you have received this as a forward from a friend, sign up
for your own copy at:
http://www.communicateusingtechnology.com/newsletter.htm
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1. Fix to PowerPoint Custom Shows bug
In previous issues of this newsletter you have read how I think
that the Custom Shows feature of PowerPoint is one of the most
useful features because it saves a lot of time when you present
slightly different versions of a presentation. To recap, the
Custom Shows feature allows you to select slides from your file
to show in a particular order and save that list so it can be
shown again. You don't have to create a new file and copy slides
over, and if you make a change to one slide, all Custom Shows
using that slide have the new version because they are all drawn
from the one slide file. But there has been a bug in the Custom
Shows feature that I reported on earlier. It occurs when you
delete a slide that is in a Custom Show. PowerPoint no longer
allows you to edit any of the Custom Shows that contained that
slide. Well, in Office XP/2002 Service Pack 3 (known as SP3),
they say that they have fixed this bug. And in my testing after
installing this latest service pack, it appears that they have
got it right this time. This fix allows you to take more
advantage of the Custom Shows feature without being forced to
keep old slides in a slide file simply because they might be in a
Custom Show. To get SP3 for Office XP/2002, go to
http://office.microsoft.com and use the Office Update tool to
check for which updates your system needs. Installing SP3 takes
a little while since it is so large, and you will likely need
your original CD handy, but it is worth it so far. If you want
to see the previous articles on Custom Shows, just use the handy
Search facility on the web site to search for that term in all
past newsletters (access the search feature by clicking on the
link in the list of links on the left side of any web site page).
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Learn to use PowerPoint in under 2 hrs
Why wade through a big book - get a 13 step process that teaches
you the 20% you REALLY need to know. "It takes the mystery out
of learning PowerPoint and really gets you up and running much
quicker." -Neil Schwartz "It will save you time and make your
presentations shine!...just about the best bargain out there" -
Brainy Betty. Click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=45805
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2. Customizing toolbars in Office
Sometimes when you are clicking through the menus in Office to
get something done, don't you wish that there was a quicker way
to do it - maybe a way to just click one button instead? Well
there may be. Most Office users never really take much notice of
the toolbars that are at the top or bottom of their screen.
There are usually one or two there by default and we use some of
the buttons provided when we figure out what they do. But did
you know that you can customize these toolbars with a lot more
functions? Yes you can, and it can save you a lot of time.
Here's how. In any Office program (Word, Excel, PowerPoint,
etc.), click on the Tools menu, click on the Customize menu item
and click on the Toolbars item in the sub-menu. This brings you
to the Customize Toolbars dialog box. Click on the second tab
which is named Commands. You will see two columns. The column
on the left is a list of menu categories and if you look down the
list, they are basically the same words as the menus you see
across the top of the screen (File, Edit, View, etc.). The
column on the right is a list of menu commands for that menu
category, and they basically correspond to the list of menu items
you see when you click on the menu word. The list on the right
changes when you click on a different menu word in the left
column. Explore the different lists and when you find a command
that you use frequently, you can add it to one of the existing
toolbars at the top of your screen. To do so, just drag the
command (by clicking on it with your left mouse button and not
releasing the button as you move the mouse) from the right column
up to a spot inside one of the toolbars. You will know you are
inside a toolbar because you will see a black "I" beam indicating
where the command will be placed on the toolbar. If you are
outside a toolbar, you won't see the "I" beam. When you have it
in the spot you want, release your left mouse button and you will
drop that command into the toolbar. This is a permanent change
to the toolbar so it is always there when you need it. If you
make a mistake, you can just drag the command off the toolbar
when in this customizing option. Then, to use this command,
simply click on the new toolbar button. One of the commands I
have added to my PowerPoint toolbar is the Insert Picture from
File command that has saved me many mouse clicks over using the
menus. See what commands you can add to save time!
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Secrets of powerful presentations revealed
Do you know what annoys audiences about your PowerPoint? How
many sales have you lost due to these mistakes? Had the boss
cringe at your last presentation? You need to know the secrets
the professional presenters use. John Plank, creator of
"Commanding Presence(TM)" said "You are a tremendous resource for
any speaker." Click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=52955
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3. Useful Resource - www.refdesk.com
Wow! If you want to look up darn near about any fact that
exists, they have a link to a source on http://www.refdesk.com.
The page is so packed with links to useful information that it is
hard to know where to start. I suggest you just dive in and get
the facts you need.
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Tools I use to sell my products:
KickStartCart shopping cart system:
http://www.kickstartcart.com/app/default.asp?pr=31&id=42487
Credit Card Processor 2checkout.com:
http://www.2checkout.com/cgi-bin/aff.2c?affid=90267
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT May 25/04 [PPT Custom Shows fix, Office Toolbars]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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