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Communicating Using Technology
Vol. 2 Issue 10 May 13, 2003
Published and Copyright by Dave Paradi
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In this issue:
1. Adding contacts in Outlook
2. Creating incremental backups
3. Useful Resource - Fighting Spam article
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1. Adding contacts in Outlook
One of the things I don't do as well as I should is add
new contacts to my Contacts list in Outlook. One simple
way to add a contact when they have sent you an e-mail
is to use a right-click technique. When you are viewing
the e-mail, right click on the sender's name at the top
of the e-mail. A small menu pops up which has an option
to Add to Contacts. Click on the Add to Contacts option
and this person will be added to your Contacts list with
the name and e-mail address from the e-mail. The full
Contact dialog box will be opened so you can fill in any
other information that may be in the e-mail such as
address or phone number.
2. Creating incremental backups
We all know that we should do regular backups to protect
our valuable data from loss if our computer fails. For
some people, doing a full backup takes a long time and
so they don't back up as often, leaving them vulnerable
to data loss. I have discovered an easy way to do
incremental backups, where you only backup files that
have been changed since a certain date. This technique
uses the XCOPY command, which has been around since the
DOS days but is still in all versions of Windows up to
XP. You can ask it to copy all files since a certain
date to another directory, which you can then copy to CD
as a backup. You must run this command from the DOS
command line to create the directory with the files in
it, then you can copy the entire directory to a CD using
your normal CD backup program. To get to the DOS
command line, click on Start, then click on Run, type
"command" in the box and click OK. Then, type in the
command using the following format: XCOPY "C:\SOURCE"
"C:\INCBCKMMDDYY" /D:MM-DD-YYYY /S /H /K where C:\SOURCE
is the directory you want to search for recently updated
files, C:\INCBCKMMDDYY is the directory to create and
store the changed files (the directory name stands for
INCremental BaCKup on MMDDYY date), /D parameter sets
date to start at (use the MM-DD-YYYY format for the
date), /S includes subdirectories so you can get all the
files you need, /H includes hidden and system files, and
/K keeps the file attributes so read-only files do not
get set to be able to be written over. Then you can
copy the INCBCK directory to a CD. After it has been
copied, delete this directory to save room on your hard
drive.
3. Useful Resource - Fighting Spam article
The increase in spam messages over the last two years
has been startling. Spam refers to unsolicited e-mail
messages sent usually in order to sell some product.
Unfortunately, many of these are for products that are
related to sex or gambling. Many researchers predict
that by the end of the year, the volume of spam messages
will exceed the number of legitimate e-mails. PC World
had a good article recently on practical ways to combat
spam. Here is the article link:
http://www.pcworld.com/howto/article/0,aid,107864,00.asp
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