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Welcome to all the new subscribers! (Information on how
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Communicating Using Technology
Vol. 3 Issue 10 May 11, 2004
Published and Copyright by Dave Paradi
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In this issue:
1. Aligning objects in PowerPoint
2. Word Spell Check Indicator
3. Useful Resource - Indezine PowerPoint directory
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1. Aligning objects in PowerPoint
When I have more than one text or graphic object on a slide, I
always find it hard to line them up perfectly. I just can't seem
to do it by hand, and I am never really sure whether they are
perfectly aligned. I was just trying to do this last week for a
client. I was arranging two rows of photos of their staff on a
slide and needed to have the photos lined up horizontally and
vertically so it didn't look all jagged. When I have this need,
I use the built in object alignment feature of PowerPoint. To
use this feature, you select each object to be aligned in one of
two ways. You can select the first object by clicking on it and
then holding the Ctrl key down while clicking on the other
objects. Or, you can select the arrow cursor in the lower left
corner of the screen on the Drawing toolbar and draw a selection
rectangle around the objects (when you use this method, make sure
all of the objects you want have been selected and none of the
other objects have been selected by mistake). Once the objects
have been selected, click on the Draw item in the Draw toolbar
and select the Align or Distribute menu option. This opens a
sub-menu that gives you the options for alignment - you can align
the objects on the left or right side or the center of each
object or you can align them with the top, middle or bottom of
each object aligned. This sub-menu also has options for evenly
distributing object on a slide. If you want to evenly space
three objects across the slide for example, you click on the
Relative to Slide option in the sub-menu first, then click the
distribution option you want. In the work last week, I aligned
the photos by having the top of each photo aligned with the rest
of the photos in that row, then aligned the column of photos by
the center of each photo - it looks great. This technique gives
you professionally aligned or distributed objects every time.
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2. Word Spell Check Indicator
The Office Letter newsletter (at http://www.officeletter.com) had
a great tip on using the spell checker in Word that I have
adapted for this tip. My typing is not very accurate, so I end
up with spelling mistakes all the time and I rely heavily on the
spell checker in Word to help me out. You can tell where the
spelling mistakes are by looking for the red squiggly lines under
a word. I usually scroll down through the document looking for
those red squiggly lines and then right-click on the word to find
out the possible correct spellings. If it is a longer document
though, it is easy to miss one as you scroll through so many
pages of text. Well, there is another way to correct the
spelling mistakes. There is a spell check icon in the bottom
status bar of Word. It looks like a small book and is almost all
the way to the right side of the status bar. If you see a red
"X" on that book, it means Word has detected one or more spelling
mistakes in the document (a checkmark means all is OK). If you
double click on that book icon with the "X" on it, Word's spell
check feature opens up and it takes you to the first misspelled
word and gives you suggestions as if you had gone there and
right-clicked on the word. You can then select the correct
spelling or skip to the next misspelled word. If you have the
grammar checking option turned on, it also stops at those green
squiggly lines to give the opportunity to correct those errors as
well. I personally do not have the grammar checker turned on
automatically because I find it gives too many suggested errors
that are not errors at all, but many of you probably find it
useful. Try using the spell check icon in the status bar next
time you need to correct spelling errors in a longer document.
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Check out "The 20% You REALLY Need to Know About":
PowerPoint 2000 or 2002
Structuring a Presentation
Creating Effective PowerPoint Slides
Using Presentation Equipment
Creating Presentation Handouts
at http://www.communicateusingtechnology.com/tools.htm
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3. Useful Resource - Indezine PowerPoint directory
One of the most useful (& most visited) web sites on PowerPoint
is the one run by Geetesh Bajaj at http://www.indezine.com.
Recently he added a great new section which is a directory of
everything PowerPoint. If there is a PowerPoint resource out
there, you will find it on his new directory. The list is broken
into categories such as Design, Training, Consultants and so much
more. Check out all the resources available at:
http://www.indezine.com/services/index.html
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KickStartCart shopping cart system:
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Credit Card Processor 2checkout.com:
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to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT May 11/04 [PPT Align Objects, Word Spell Check]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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