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Communicating Using Technology
Vol. 2 Issue 6 March 18, 2003
Published and Copyright by Dave Paradi
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In this issue:
Vol 2 Issue 6 March 18, 2003
1. PDF File Mistakes
2. Changes in newer PC's
3. Useful Resource - PowerPoint tips site
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For more information, articles and resources about how
to Communicate Using Technology, visit
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1. PDF File Mistakes
Many people are now creating Adobe Acrobat PDF (Portable
Document Format) format files for all sorts of documents -
from proposals, brochures, reports and even invoices. It
is easy to create an Acrobat PDF format file and the great
benefit is that the file can be viewed on any platform
that supports Acrobat PDF, which includes Windows, Mac and
Unix. Here are some common problems I have seen with
these files. The most common mistake I see made is
thinking that by default the file is secure - it can't be
changed. This is not true. In order to secure a PDF file,
you need to set the security options from the Document
Options menu. The second big mistake is in not using
bookmarks. This is such a great feature. You can set
jump points to specific pages in your document so the
reader can jump to whatever is important to them, not
necessarily what you consider important. In concert with
the bookmarks is setting the open options so that the
reader sees the bookmarks when they open the document and
can use them right away. Finally, PDF file allow live web
links within them, which is a great way to point people
back to your web site. For more information on these
mistakes, you can check out the article on the web site
and for detailed help in solving these issues, you can buy
the "Make Your E-Documents Stand Out From the Crowd"
special report on the web site:
http://www.communicateusingtechnology.com
2. Changes in newer PC's
If you use a Windows PC that is even a few years old, you
need to be prepared for what you will see when you go to
buy your next PC. Starting this year, manufacturers are
starting to ship both laptop and desktop computers that do
not have mouse, serial or parallel ports. This means that
any devices you currently have such as printers, handheld
synchronizing devices, mice or remote control devices that
connect using these ports will have to be replaced. The
current trend is to connect every device using a USB
(Universal Serial Bus) connector or a FireWire port. This
is one of the reasons that I purchased a new remote
because my old one connects via the serial port. So, in
the next 1-2 years, as you replace your printer and other
devices, make sure you look for ones that connect via the
USB port. This also means that you may have to add a USB
port card to your existing computer in order to connect
these newer devices.
3. Useful Resource - PowerPoint tips site
The next (and final) presentation web site resource is a
great site that answers all of those detailed questions
you have about PowerPoint. This is a collection of great
ideas from power users of the software, not from
Microsoft. If I ever have a unique problem, I go here
first and have always found the answer. The URL is a
little long, so here it is:
http://www.rdpslides.com/pptfaq/index.html#ListOfLinks
If you are just starting to use PowerPoint, this site may
be a bit too complex, but if you consider yourself to be
an intermediate to expert user, click on over and check it
out.
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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