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Communicating Using Technology
Vol. 2 Issue 5 March 4, 2003
Published and Copyright by Dave Paradi
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In this issue:
1. Tele/Video conference tips
2. New MS Office Service Releases
3. Useful Resource - www.projectorcentral.com
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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This is the one year anniversary of the Communicating
Using Technology e-zine. It has passed so quickly and
I want to thank each of you for making it a success.
I look forward to hearing from you when a tip or idea
strikes a chord - keep those e-mails coming.
1. Tele/Video conference tips
With travel for meetings reducing all around the
world, organizations are making increasing use of
tele-conference or video-conference meetings. These
can be a great substitute for a face-to-face meeting
if you follow some simple guidelines. Before the
meeting, make sure you know how to use the equipment
and you have tested it. I can't even guess at how
many of these meetings don't occur because someone
didn't know how to connect everyone on the phone or
get the video equipment to work properly. Send all
materials that you will want to refer to well in
advance - usually 3 to 7 days ahead and follow up 24
hours ahead to make sure everyone got the materials.
Always have page numbers and document titles on each
document so it is easy to refer to a specific item in
a document. Set out ground rules for the call in
advance and have the moderator of the call enforce
them. Right before the call, make sure you have
everything ready on the table or desk in a quiet place
and make sure you have gone to the washroom. Make
sure that during the call someone is taking notes and
these notes get distributed to everyone after the
meeting. I have expanded on these ideas in an article
on the web site at:
http://www.communicateusingtechnology.com/tele_videoconference.htm
2. New MS Office Service Releases
If you are using Microsoft Office 2000 or Office XP,
you will want to know about a new service release for
each of these packages. Microsoft has now released
Service Release 3 (SR3) for Office 2000 and Service
Release 2 (SR2) for Office XP. There are many regular
fixes released to each of the packages and every so
often Microsoft puts them all together into a Service
Release. In my opinion it is a good idea to keep your
software updated with these service releases.
Microsoft has made it easy for you to figure out which
updates your system needs by creating a web-based
Office Update scan. If you go to the following web
site:
http://office.microsoft.com/ProductUpdates/default.aspx
you can click on one button and it will scan your
system and determine which updates you should
download. Always scan the download list and select
the ones you think are most important to install. It
is a good idea to do this twice a year to keep your
software running smoothly.
3. Useful Resource - www.projectorcentral.com
Our presentation web site resource this time is the
http://www.projectorcentral.com web site. This web
site is absolutely the best site hands down when it
comes time for you or your organization to purchase or
lease a data projector. It has listings of all of the
latest models from all of the manufacturers, allows
side by side feature comparisons and reviews a lot of
the projectors available. They don't sell projectors,
so you won't be seeing the sales hype that you might
anticipate. All you get is great information about an
item that will cost a lot of money and a purchasing
decision that you do not want to mess up. When I
leased my last data projector, this is the site I went
to in order to compare two models I was looking at and
to ask some probing questions to the sales rep. If
you are in the market for a data projector, click over
to this site right now!
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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