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Communicating Using Technology
Vol. 2 Issue 12 June 10, 2003
Published and Copyright by Dave Paradi
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In this issue:
1. Printing Black & White PowerPoint handouts
2. USB hard drives
3. Useful Resource - MS Office discussion board
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and easily using PowerPoint to create impactful
presentations? For PowerPoint 2000 click here:
http://www.communicateusingtechnology.com/ppt2000.htm
If you use PowerPoint 2002/XP, click here:
http://www.communicateusingtechnology.com/ppt2002.htm
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1. Printing Black & White PowerPoint handouts
One of the most common questions I get when doing PowerPoint
presentations or workshops is how do you get your handouts to
print so nicely in black and white. If you accept the
default print options in PowerPoint, a dark background with
light text ends up looking awful when printed on a black and
white printer. This is one of the ideas I cover in my "The
20% You REALLY Need To Know About PowerPoint" books (see the
link above to buy the 2000 or 2002 version). One suggestion
I saw recently had you creating two different PowerPoint
files with different color schemes in each - no way should
you waste your time with that approach. When you go to print
your handouts, select the "Pure Black and White" checkbox in
PowerPoint 97 or 2000 or select the "Pure black and white"
option in the Color/grayscale drop down list in PowerPoint
2002. What this option does is convert the background to
white and the text into black. All graphics are printed
using grayscale. If your slides have mostly text on them,
this is the best option. If your slides have a lot of
graphics, test the grayscale or pure black and white settings
to see which looks best.
2. USB hard drives
One of the neatest devices to recently become popular is a
USB hard drive. This is a small device that looks like a
large eraser that plugs into the USB port of your computer
and acts like a disk drive on your system. Using the USB
standard allows you to plug into any computer and not have to
install any special software. The device does not actually
contain a traditional hard drive, but it contains memory
chips that are set up to act as a disk drive. You can use
one of these devices as a quick backup drive or for sharing
files. One use is to put your presentation on the USB drive
and take it with you as a backup in case your computer stops
working. You can buy these devices now at almost any
computer or electronics store and they come in various sizes.
To help decide what size you need, look at what size files
you will want to use it with (your presentation files and any
applications or utilities you will need). Then select a
device that is slightly larger than the total size of the
files you will want to use it with.
3. Useful Resource - MS Office discussion board
When you are stumped by a computer problem, you need help now
and it would be great to have a tech support resource always
available. The Web allows this through discussion groups
(like Google Groups I talked about in a past issue) and
discussion boards. One discussion board to check out is the
Woody's Office discussion board at
http://www.wopr.com/lounge. Here you can find answers to
many perplexing questions and it may just be the solution to
the MS Office problem you are having.
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http://www.communicateusingtechnology.com/tools.htm
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