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Communicating Using Technology
Vol. 2 Issue 15 July 22, 2003
Published and Copyright by Dave Paradi
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In this issue:
Vol 2 Issue 15 July 22, 2003
1. Searching for an E-mail
** Reminder of new book offer
2. Practicing your presentation
3. Useful Resource - www.powerpointanswers.com
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Are you frustrated trying to find that e-mail, file or
document you need right now?
Learn how to quickly find an e-mail in your e-mail
folders, a file on a local or shared drive or specific
text in a document with this new e-book:
http://www.communicateusingtechnology.com/findinfo.htm
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e-mail or information to anyone.
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Forward this newsletter to others and suggest they
sign up at:
http://www.communicateusingtechnology.com/newsletter.htm
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Apology:
It came to my attention this past week that there have been
some problems ordering my e-books through powells.com. I am
sorry that it has not worked as well as I had hoped for. In
response, I have switched my online ordering to ClickBank, a
very well respected service that so far is working very well.
I am sorry if any of you experienced problems with
powells.com and hope you will go back to the site to purchase
your e-books using the new service.
1. Searching for an E-mail
Thanks to all who responded to the survey on your e-mail
inbox. As of last night when I wrote this issue, 113 people
had responded. When looking at how many e-mails are in your
Inbox, 77 people said 100 or less and 17 more said 101 to
250. What these statistics tell me is that 83% of you clean
out your Inbox regularly, probably into folders for certain
topics or projects. This means that when you go to find an
e-mail, you are searching across many folders. Let me share
a quick tip on how to search across many folders at once in
Outlook (since 63 people (56%) said they use Outlook). In
the Advanced Find dialog box in Outlook, you can click on the
Browse button and then check off as many folders as you want
to search. Remember that the more folders you select the
longer the search will take. One alternative approach to
spending time moving e-mails into folders is to hold all non-
spam incoming mail in your Inbox. Then, every quarter, move
all messages for the previous quarter to a folder. For
example, at the end of June, you would move the messages from
January to March to a folder called "Inbox 2003-Q1". Then,
when you want to search for an e-mail, you can use the
Advanced Find function and select the folders you need.
Consider how often you need to find an e-mail from four or
more months ago and see if this may work for you. I don't
know if the searching across folders is possible in Lotus
Notes (the e-mail program for 10 people or 9%) and I know it
is not possible in Outlook Express (the choice for 16 people
or 14%). By the way, if you want to see the full survey
results, you can click on this link:
http://www.createsurvey.com/cgi-bin/graph?s=9771&magic=VyCn1yFAoaRZG3F
**Reminder Special Offer
Remember that until the end of July, if you buy "The 20% You
REALLY Need To Know About Finding Information on Your Windows
PC" online, I will send you a special report on how to send
large files via e- mail by splitting them into smaller files.
This special report includes complete instructions on how to
do it, the free utility that does it and a set of
instructions you can e-mail with the file pieces so the
receiver can put it back together. Offer expires midnight
July 31st! Click here to check out the book and place your
order:
http://www.communicateusingtechnology.com/findinfo.htm
**
2. Practicing your presentation
Earlier this year I did a series of tips on great
presentation web sites to visit. You can see the whole list
on the Links page on the web site if you missed it. One of
the suggestions was Presentations magazine and I recommended
their regular electronic newsletter. Recently they
highlighted one article from a recent issue which has great
ideas on preparing for and practicing your presentation. The
link to the article is below, but I suggest you pay attention
to the difference he makes between practicing and rehearsal.
I share the opinion with the experts they quote that far too
little time is spent on rehearsal, to the detriment of many
presentations. Check out the article at:
http://tinyurl.com/hno0
3. Useful Resource - www.powerpointanswers.com
Speaking of great presentation web sites, here is another.
The articles, tips and resources at PowerPoint Answers will
help you use PowerPoint better. Check it out at:
http://www.powerpointanswers.com
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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