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Welcome to all the new subscribers! (Information on how
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Communicating Using Technology
Vol. 3 Issue 15 July 20, 2004
Published and Copyright by Dave Paradi
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In this issue:
Article on handling technology failures
1. Resizing Graphics in PowerPoint
2. Excel's Find All feature
3. Useful Resource - Get More Out of Windows
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e-mail or information to anyone.
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If you have received this as a forward from a friend, sign up
for your own copy at:
http://www.communicateusingtechnology.com/newsletter.htm
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Special Notice
What would you do if something went wrong with your technology
during a presentation? If you think this can't happen to you,
you are still dreaming. I have had my technology fail during a
presentation and I wrote an article advising what you should be
prepared to do when it happens to you. It is published in this
month's Presentation magazine, a must read for anyone who gives
presentations. You can read the article by clicking on this
link: http://tinyurl.com/6rket. While you are at their web site,
sign up for a subscription (free if you reside in the U.S.). If
your organization or association has a newsletter and would like
to publish one of my articles, just send me an e-mail and we can
set it up.
1. Resizing Graphics in PowerPoint
In previous issues of the newsletter I have discussed how you can
resize and resample graphics (especially digital photographs)
before you insert them on a slide. The advantage of using a
graphics utility like IrfanView is that the file you insert on
your slide is much smaller and this makes your PowerPoint file
much smaller. Today I want to extend the discussion by talking
about how you can resize the graphic once it is in the slide.
One important tool is the cropping tool, which allows you to cut
off some of the slide so you show only the part you need to show.
I discussed this before, and as a recap, to get to the cropping
tool, click on the graphic to select it. If the Picture toolbar
does not automatically display, click on the View menu and click
on the Toolbars menu item and select the Picture toolbar. The
cropping tool is the icon on the Picture toolbar that looks like
two plus signs. When you click on it, it turns the cursor into
the cropping tool. You can then select a corner of the graphic
and move the corner into a new spot, which will exclude any part
of the graphic outside of the new boundary. When you are done,
click on the cropping tool on the Picture toolbar to return the
cursor to the normal arrow cursor. To resize your graphic, click
on the graphic to select it, then grab one of the sides or
corners by clicking your left mouse button on one of the handles
(the little boxes around the graphic) and drag the spot to the
new size. Beware that this may alter the look of your graphic by
stretching or squashing it. To preserve the exact aspect ratio
(ratio of height to width), hold the Shift key down as you resize
the graphic. To resize with the same aspect ratio around the
center of the graphic (so it adjusts the size from all corners at
the same time), hold down the Ctrl key as you drag one of the
corner handles. Now your graphics will look exactly as you want
them to so they add to your message.
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Make Your Next PowerPoint Presentation Compelling
Do you have an important presentation coming up? Would you like
to make it so compelling that people sit on the edge of their
seats listening to you? If you do, let me help you with my ten
step PowerPoint presentation consulting approach. This is way
more than just slide design, this is professional input on the
structure, design and delivery of your PowerPoint presentation.
One of my consulting clients wrote "I can confidently say my
sales have already increased as a result of this astounding
presentation." If you are interested, click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=85889
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2. Excel's Find All feature
Many Excel users will be familiar with the Find feature of the
program. It allows you to find text in the values or formulas of
a spreadsheet. If you are searching for multiple instances of
the text, most people use the Find Next feature which just re-
runs the Find command starting from the current point in the
spreadsheet. But on the Find dialog box (where you enter the
term to search for), there is another button that can be very
useful when searching for multiple occurrences of text. It is
the Find All button and it creates a list under the search
criteria of all cells containing the search term. If you click
on a cell in this list, the system takes you directly to that
cell in the spreadsheet. This can be useful if you need to check
each occurrence of an item. This idea and more searching ideas
for Word, Outlook and the Web are found in my book "The 20% Your
REALLY Need To Know About Finding Information on Your Windows
PC". You can read more about it and place your order on the web
site at:
http://www.communicateusingtechnology.com/findinfo.htm
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Why wade through a big book - get a 13 step process that teaches
you the 20% you REALLY need to know. "It takes the mystery out
of learning PowerPoint and really gets you up and running much
quicker." -Neil Schwartz "It will save you time and make your
presentations shine!...just about the best bargain out there" -
Brainy Betty. Click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=45805
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3. Useful Resource - Get More Out of Windows
We all have to use an operating system to run our computer, and
most of us, myself included, don't always know how to get the
most from the operating system we have. PC World magazine
recently put together 76 tips for getting more from Windows. It
covers tips that can help with the different versions of Windows,
so it should have some valuable ideas for almost any Windows user
out there. You can check out the article at:
http://www.pcworld.com/howto/article/0,aid,114147,pg,1,00.asp
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Tools I use to sell my products:
KickStartCart shopping cart system:
http://www.kickstartcart.com/app/default.asp?pr=31&id=42487
Credit Card Processor 2checkout.com:
http://www.2checkout.com/cgi-bin/aff.2c?affid=90267
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT Jul 20/04 [PPT Resize Graphics, Excel Find All]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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