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Welcome to all the new subscribers! (Information on how
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Communicating Using Technology
Vol. 3 Issue 14 July 6, 2004
Published and Copyright by Dave Paradi
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In this issue:
1. Uses for the Slide Sorter view in PowerPoint
2. Office Recently Used File List
3. Useful Resource - School Resources
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1. Uses for the Slide Sorter view in PowerPoint
Most people use the default view in PowerPoint, known as the
Slide view or Normal view, which allows you to easily edit your
slides. And for most purposes, it is the best view to work in.
But if you haven't done so yet, I encourage you to explore the
Slide Sorter view. You can access this view by clicking on the
View menu and clicking on the Slide Sorter menu item or you can
click on the Slide Sorter view toolbar button at the bottom left
of the screen (it looks like four slides in a box configuration).
This view displays all of your slides as miniature slides. It
does not allow direct editing of the slides, so you may ask why
you would want to use this view. One thing I use it for is to
get a sense of the overall flow of my presentation. I am
checking for logical sequence from one slide to the next. The
main use for the view is that you can move slides to a different
spot in the presentation. Just click and drag a slide to a new
position in this view - you will know the new position by the
vertical bar that moves as you drag the slide. If you want to
see more slides on the screen, you can change the zoom factor by
selecting the percentage in the drop down list in the top
toolbar. You can also copy and paste slides in this view by
selecting the slide you want to copy, pressing Ctrl+C (hold the
Ctrl key down while pressing the C key), then click on the
position you want to copy the slide to (you will see the vertical
slide position bar) and press Ctrl+V. To return to the usual
editing view, click on the View menu and click on the Normal or
Slide view (different versions of PowerPoint call it different
names). Check out the Slide Sorter view and let it be a new tool
in your PowerPoint toolbox.
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Brainy Betty. Click on this link:
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2. Office Recently Used File List
One feature I use almost every day in Microsoft Office programs
(Word, Excel, PowerPoint) is the recently used file list. This
is a list of the last few files you accessed in the program and
is displayed at the bottom of the menu list when you click on the
File menu. I use it to quickly access documents or presentations
I need to do more work on without having to root through all the
directories and files on my computer. If it isn't turned on in
your Microsoft Office program, click on the Tools menu and click
on the Options menu item. You will see a series of tabs that
allows you to set and change the default settings for your
program. The recently used file list option is on the General
tab. Make sure that the checkbox beside it is checked so that
the feature works. I also increase the default number of files
shown to the maximum of 9 (you can't choose any higher than 9) so
that I have the greatest number of recent documents shown in the
list. You can then click the OK button to save your changes to
the default options. To access the recently used file list, just
click on the File menu and then click on the name of the file you
want or you can just press the number of the file in the list.
For example, if you wanted file number four in the list, you
could just press the 4 key on your keyboard when the list of
files is displayed. I have found the recently used file list to
be a time saver and encourage you to use it as well.
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structure, design and delivery of your PowerPoint presentation.
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3. Useful Resource - School Resources
Most schools in North America have let out for the summer school
break by this time (our kids finished a couple of weeks ago). As
a parent, you are always concerned with making sure your children
don't lose what they have learned over the summer. If your child
had challenges with a subject the past year, you may want to use
the summer as a time to help them prepare to do better in that
subject in the upcoming year. I discovered a web site that may
help in both of these objectives. It is a site that lists links
for teachers, but I discovered that many of the sites it links to
have worksheets and other instructional material that parents can
print and use for their children. If you need some help this
summer preparing your children for next year, you should check it
out at: http://www.sitesforteachers.com
P.S. Make sure the kids have a ton of fun this summer too!
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Credit Card Processor 2checkout.com:
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT Jul 6/04 [PPT Slide Sorter, Office File List]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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