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Communicating Using Technology
Vol. 2 Issue 26 December 23, 2003
Published and Copyright by Dave Paradi
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In this issue:
1. Negative Cropping of Graphics
2. Reformatting pasted text
3. Useful Resource - www.gitomer.com
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1. Negative Cropping of Graphics
I ran into a situation earlier this year where I was working with
graphic files (diagrams of equipment) supplied by someone else.
Whenever I inserted them into a document, the tops of the titles
were cut off just a bit. It looked odd and it appeared that the
entire word was there, but somehow the top edge of the inserted
graphic cut off the top of the words. As an experiment, I tried
setting the cropping of the graphic file to a negative value
(-0.2 inches). And lo and behold, the rest of the titles
appeared! If you are working with graphic files where one or
more sides appear to be cut off slightly, right click on the
graphic in Word or PowerPoint. Then select Format Picture. In
the Picture tab, enter a small negative value for the cropping of
the affected sides, or use the down arrow in the Crop From boxes
for top, bottom, left and right. When you click on OK, see if
this has solved the problem. It is also a reminder that when we
create graphics for our own use or for others, make sure you
leave a little border around the graphic so that when it is
inserted it looks right.
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2. Reformatting pasted text
I bet you have had the same problem I have had when pasting text
from an e-mail (or other text source) into Word. The pasted text
has line breaks all over the place and it looks awful. One way
to solve the problem is to manually delete each hard line break
at the end of each of the pasted lines and replace it with a
space. Boy that takes a long time. Let me share an alternative
that automatically replaces all of the manual line breaks with a
space character. To do this in Word, click on the Edit menu,
then click on Replace. In the Replace dialog box, click on the
More button at the bottom of the dialog box and click on the
Special button. Select Manual Line Break from the list. This
asks Word to search for manual line breaks. Then enter a space
in the Replace field. This asks Word to replace all manual line
breaks with a space character. When you click on the Replace All
button, it will get rid of all the line breaks from the e-mail
and use Word's line breaking only. Now you may have to still do
minor formatting changes after this procedure, but it is a heck
of a lot easier than the all manual way. This is a great
demonstration of the power of the replace command to search on
special characters.
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3. Useful Resource - www.gitomer.com
Jeffrey Gitomer's web site at http://www.gitomer.com is a great
resource for sales ideas. Now before you say "But I'm not a
salesperson" - you are so. Every one of us has to sell something
quite regularly - selling your boss on a new idea, selling
executives on proceeding with a new project, selling friends on a
great outing or selling your kids on a new vacation spot. And if
you are not a professional salesperson, you need to read
Gitomer's ideas. They are so refreshingly honest and truthful.
I recommend that you sign up for his weekly e-newsletter called
Sales Caffeine. Not an issue goes by without me picking up a few
great ideas. Highly recommended.
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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