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Here is the latest newsletter - enjoy and pass it on to others.
Welcome to all the new subscribers! (Information on how
to leave this list or change your e-mail address are at
the bottom of the list)
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Communicating Using Technology
Vol. 3 Issue 25 December 7, 2004
Published and Copyright by Dave Paradi
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In this issue:
1. Keeping PPT updated
2. Problems with Word as Your Email editor
3. Email Etiquette
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Privacy Policy: I will never sell or distribute your
e-mail or information to anyone.
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If you like the tips, pass it on!
If you have received this as a forward from a friend, sign up
for your own copy at:
http://www.communicateusingtechnology.com/newsletter.htm
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Advance Notice:
On January 10, 2005 I will be presenting my Compelling PowerPoint
half-day seminar in Toronto. It is sponsored by the Toronto
chapter of the Canadian Association of Professional Speakers and
will be in the afternoon before their evening regular monthly
meeting. I should have registration details for the next
newsletter, but book that afternoon in your schedule right now
and start the year making better PowerPoint presentations.
1. Keeping PPT updated
Recently, I have had a few questions from subscribers asking if
PowerPoint has particular bugs that don't allow certain graphics,
audio, or video to play properly. These questions happen on a
regular basis and my advice is always to first see if you have
all the latest updates for PowerPoint. This fixes most of the
problems that people have. Unlike Windows, Microsoft Office
(and, therefore, PowerPoint) does not automatically check for
updates. This means that unless you manually check for updates,
you may miss a critical update that solves a problem that occurs
in PowerPoint. I had a situation earlier this year where a
client was having problems seeing a graphic I had created for
them and I couldn't understand what the problem was. That was
until I asked them to send me a screen print of what they were
seeing. Only then did I realize that what they were describing
was completely different than what I was seeing. I checked the
Microsoft Support Knowledgebase and discovered that the problem
had been fixed in one of the updates to PowerPoint. To make sure
that you have the latest updates, go to the
http://office.microsoft.com web site and click on the Check for
Updates link in the upper right corner of the page. When you
follow the instructions, it will automatically download a small
application that will check to see which updates are required.
It will then walk you through downloading the updates and
installing them. If you have problems with a graphic, audio, or
video and haven't updated your copy of Office lately, see if
updating will solve the problem.
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Make Your Next PowerPoint Presentation Compelling
Do you have an important presentation coming up? Would you like
to make it so compelling that people sit on the edge of their
seats listening to you? If you do, let me help you with my ten
step PowerPoint presentation consulting approach. This is way
more than just slide design, this is professional input on the
structure, design and delivery of your PowerPoint presentation.
One of my consulting clients wrote "I can confidently say my
sales have already increased as a result of this astounding
presentation." If you are interested, click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=85889
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2. Problems with Word as Your Email editor
In Outlook, you can choose to use Word as your e-mail editor if
you have Word installed on your computer. Many people select
this option because they are already familiar with Word and it
makes writing e-mails easier, especially HTML formatted e-mails
where you can use different fonts, bold and color. But I have
two cautions for you to consider. First, many sp*am filters look
for a high percentage of HTML tags in an e-mail and flag it based
on this statistic. Unfortunately, Word uses a large number of
tags and simply by using Word as your e-mail editor you are
assuring that less of your e-mails will get through. Second, for
those e-mails that do get through, many ISPs now disable much of
the formatting styles embedded in e-mails because they can
contain viruses or other nasty code. The process is sometimes
called defanging because it takes the bite out of these e-mails.
What this means to you is that the recipient will not see your e-
mail as it was intended to be seen, which can cause problems for
you. My suggestion is to use HTML formatted e-mails, but use the
default editor in Outlook to format them. This built-in editor
still allows you to use fonts, color and font effects such as
bold, but it creates much cleaner HTML code that is not flagged
by filters.
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Learn to use PowerPoint in under 2 hrs
Why wade through a big book - get a 13 step process that teaches
you the 20% you REALLY need to know. "The step-by-step guide for
these functions is far easier to follow than the PowerPoint for
Dummies book I had!" -Randy Maples "It will save you time and
make your presentations shine!...just about the best bargain out
there" - Brainy Betty. Click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=45805
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3. Email Etiquette
Recently I did a presentation on using common office technology
for improving sales effectiveness. One area the client wanted
covered was proper e-mail etiquette. As I researched references
for them, I came across one of the best sites on the topic and
know that many of you will want to check it out. It lists 32
rules that we need to keep in mind in order to not annoy or even
offend those we are sending e-mail to. It is also a good site
for you to send to others who are making these mistakes. Check
it out at: http://www.emailreplies.com.
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Tools I use to sell my products:
KickStartCart shopping cart system:
http://www.kickstartcart.com/app/default.asp?pr=31&id=42487
Credit Card Processor 2checkout.com:
http://www.2checkout.com/cgi-bin/aff.2c?affid=90267
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT Dec 7/04 [PPT Updating, Word as Email editor]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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