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Communicating Using Technology
Vol. 3 Issue 16 August 3, 2004
Published and Copyright by Dave Paradi
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In this issue:
Upcoming Seminar
1. PowerPoint keys during Slide Show
2. Printing Word document at a Copy Shop
3. Useful Resource - Adobe Acrobat Online Service
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e-mail or information to anyone.
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If you have received this as a forward from a friend, sign up
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http://www.communicateusingtechnology.com/newsletter.htm
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Upcoming Seminar
A number of people have asked if I do seminars open to the public
and usually my work is for a particular organization, but on
September 16th I will be doing a public seminar in St. John's,
NF. It is sponsored by Jackman BrandMarketing and will be two
information packed hours that will dramatically improve your
PowerPoint presentations. Contact Cindy Lu at 709-737-6201 for
more details and to register.
1. PowerPoint keys during Slide Show
I had an e-mail and phone chat with a new subscriber recently
discussing how to use some keys during the delivery of a
PowerPoint presentation. You can get a full list by pressing the
F1 key while in slide show mode, but here are a few of my
favorites:
<slide number> then Enter - you can quickly jump to any slide by
typing the slide number using the number keys and then pressing
the Enter key. I have used this to skip ahead in my presentation
when running tight on time and the audience does not know that I
just skipped some slides.
B - pressing the B key during a presentation turns the screen
black, pressing it again returns you to where you were before.
This can be very useful when you want to put the audience's
focus on you for a moment instead of your visuals.
Ctrl-L or Ctrl-H - pressing this key combination turns the
pointer off during the presentation. Which key combination
works depends on which version of PowerPoint you have. Ctrl-L
works for PowerPoint 97 and earlier, Ctrl-H works for
PowerPoint 2000 and later. This will stop the pointer
appearing if the mouse moves during your presentation.
A - pressing the A key during a presentation makes the pointer
appear or disappear. If the pointer does appear on the screen
during your presentation, the natural inclination is to press
the Escape key - but this stops the presentation! Pressing the
A key toggles the pointer on and off, so it can be used to turn
the pointer off if it comes on.
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Make Your Next PowerPoint Presentation Compelling
Do you have an important presentation coming up? Would you like
to make it so compelling that people sit on the edge of their
seats listening to you? If you do, let me help you with my ten
step PowerPoint presentation consulting approach. This is way
more than just slide design, this is professional input on the
structure, design and delivery of your PowerPoint presentation.
One of my consulting clients wrote "I can confidently say my
sales have already increased as a result of this astounding
presentation." If you are interested, click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=85889
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2. Printing Word document at a Copy Shop
When I create a handout for my workshops or presentations, I
usually have them printed at a copy shop because it is less
expensive and frees my time up for other things. The best way to
take your document to the copy shop is on a CD or diskette (or e-
mail it if they offer the service). If you have ever taken a
Word document to a copy shop for printing, you might have
realized that what you get back may not be what you had thought
it should look like. That is because the formatting of the text
on a page in Word changes based on the fonts installed on the
computer and the printer definition of the printer the document
is sent to. My solution, and the preferred method of most every
copy shop, is to give them the file in Adobe PDF format. PDF
stands for Portable Document Format and is a format that appears
the same on any computer and prints the same on any printer. It
ensures that what you get is what you thought it would look like.
It saves a lot of hassles at copy shops, which is why they prefer
it. So how do you create a PDF format document? There are many
ways to do it, the one I prefer is to buy the Acrobat software
from Adobe. There are cheaper ways to do it with other software
packages, but I prefer the original creators of the file format
because I feel it is the best way to ensure compatibility across
all platforms. If you are traveling or would only use the
software very infrequently, you can try Adobe's online PDF
creation service at: http://createpdf.adobe.com (more details
below). Remember that the easier you make it for the copy shop
to do the job correctly, the higher probability that it will be
done right.
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Learn to use PowerPoint in under 2 hrs
Why wade through a big book - get a 13 step process that teaches
you the 20% you REALLY need to know. "It takes the mystery out
of learning PowerPoint and really gets you up and running much
quicker." -Neil Schwartz "It will save you time and make your
presentations shine!...just about the best bargain out there" -
Brainy Betty. Click on this link:
http://www.kickstartcart.com/app/adtrack.asp?AdID=45805
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3. Useful Resource - Adobe Acrobat Online Service
The online service to create Adobe PDF documents is at:
http://createpdf.adobe.com. In order to see if it would work for
you, they offer a free trial subscription that allows you to
create up to five PDF documents at no charge. If you want to use
it regularly, you can sign up for $9.99 per month or $99.99
annually (all amounts in US dollars). If you don't want to or
can't install PDF creation software on your computer, this may be
a viable alternative.
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Tools I use to sell my products:
KickStartCart shopping cart system:
http://www.kickstartcart.com/app/default.asp?pr=31&id=42487
Credit Card Processor 2checkout.com:
http://www.2checkout.com/cgi-bin/aff.2c?affid=90267
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Would you like me to speak to your professional association
or chapter event? I am always looking for opportunities to
share my information with others and would consider speaking
to your group if you are in or near the following areas:
Rochester, NY, Buffalo NY, Detroit, MI, Cleveland, OH,
Pittsburgh, PA or Toronto, ON. Just e-mail me at:
dave@communicateusingtechnology.com for more info.
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Check out the books, e-books and other learning tools at:
http://www.communicateusingtechnology.com/tools.htm
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This newsletter is:
CUT Aug 3/04 [PPT Slide Show keys, Word off-site printing]
If you want to read back issues of this newsletter, click on
the following link to go to the Archives:
http://tinyurl.com/nhgl
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