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Communicating Using Technology
Vol. 2 Issue 7 April 1, 2003
Published and Copyright by Dave Paradi
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In this issue:
No tricks today, just more solid info!
1. Outlook contact tracking
2. Nero CD Burning software
3. Useful Resource - Woody's Office Watch
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For more information, articles and resources about how
to Communicate Using Technology, visit
http://www.communicateusingtechnology.com.
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1. Outlook contact tracking
If you use Outlook, one of the most powerful, but often
overlooked features is the ability to use the Contacts
list as a contact tracking database. This feature allows
you to add notes about phone calls, meetings, etc. to a
contact. Because Outlook also manages your e-mail, it
adds a feature to integrate all e-mails to or from this
contact as well. In the Outlook Contact folder, double
click on a contact to display the contact record fully.
Click on the Activities tab and the system will
automatically search for any e-mails to or from the e-
mail address you have specified for that contact and list
them for your reference. It searches all mail folders,
so you will see those you have sent, received and even
deleted. Note that this may take a while depending on
how many e-mails you have in your folders. To explore
what other activities you can use, click on the Actions
menu item and click on New Journal Entry. You can then
see what types of entries you can add and see how you can
use Outlook as an integrated e-mail and contact
management application.
2. Nero CD Burning software
More and more we are discovering the benefits of
producing a CD for backup or for promotional or product
purposes. The best CD creation software I have found is
called Nero and it is produced by a company in Germany.
It gives a ton of options and produces CD's that can be
read on both PC's and Mac's. One of the best features is
that if you set up a file list to be burned to a CD (as I
have done for my CD based products), any time you go to
produce that CD, it searches for updates to those files
and always uses the latest versions. One of our
subscribers, Brad McRae, used this software to produce a
mixed mode CD, where you can listen to his audio track on
a CD player, but you also see Word and PDF files when you
pop it in your computer. I highly recommend Nero and you
can learn more about it at their web site
http://www.nero.com.
3. Useful Resource - Woody's Office Watch
Most of us are using the Microsoft Office suite of
products and sometimes it is hard to get an unbiased view
of the products and new upgrades that are coming. I have
recently discovered a good resource for anyone using
these products. Woody's Office Watch is written from a
true end-user perspective. They cut through the
marketing junk and give you the straight goods. It is a
regularly published e-zine that is well written - clear
and concise. I suggest you check it out at
http://www.woodyswatch.com. They also publish
newsletters for Windows XP, MS Project and MS Access.
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Do you want more articles on how to effectively
communicate when using technology? Visit the web site
for more articles and Dave's books, booklets and CD's.
http://www.communicateusingtechnology.com
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If you have a tip you want to share, we are always
looking for good ideas to share with our readers - we
always attribute the ideas to the source. If there is
an area of communicating with technology that you need
more information on, please let us know and we will try
to include it in a future issue. Send an e-mail to
dave@communicateusingtechnology.com with your ideas.
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